At we keep talented Prepress Graphic Services Specialists on staff to help prepare your file for the printing press.  You don’t have to worry about all the technical details, just ask our friendly Client Services team for help to ensure that you print only the highest quality documents.

You may also simply submit a PDF file that is already print ready!  To help you we have included the top 5 common missteps made when preparing to send files to

Remember:  We are always happy to set your files up for press.  Let us know how we can help.

5 Client Tips for Prepress Success

  •  Create your printable files with the right program. Problems can be avoided if you use industry standard software such as Adobe Photoshop, Illustrator and InDesign to create print ready files.  Sending a Microsoft PowerPoint or Microsoft Word document without converting it to PDF first can lead to inconsistent formatting.
  • Make sure you send a PDF.  Different printing companies will have different requirements for the type of file they want to use. requires a PDF file to protect your document formatting and design.  It is always a good idea to talk with us before submitting your project to prevent having to redo any work.
  • Some printers have different limitations. Not all printing companies are created equally.  While printing companies may seem similar in many respects, their actual equipment can vary dramatically.  Printers with smaller presses may not be able to print a given project as well as a printer with a larger press.  Be sure to check your printer’s capabilities before you send over the press ready files for printing.  Call us anytime at 212-398-1010!
  • Outlining text in the file will prevent font issues.  Font files may work fine for you while working on the project, but there can be problems with the fonts printing correctly when print ready PDFs are sent to the  By outlining all text, you eliminate any need to send font files with your job, and your text will print perfectly!
  • Convert all RGB files to CMYK.  A common problem we see is when we receive a file properly set up for four-color process printing (CMYK), but with supporting files (such as photographs) in the lesser RGB format. This discrepancy may incur printing delays, additional costs to convert the file to the proper format, and problems with final document’s outcome.